February 3, 2026
A premium boardroom needs more than good gear. It needs a system that works the way the room is used — every time, by anyone, without a manual. When St. Margaret's Anglican Girls School came to us for an AV upgrade in the Mooloomburram Boardroom, that was the brief: make it seamless.
The Brief
The school needed a comprehensive AV upgrade that could handle everything from Teams calls to BYOD presentations — and do it without technical staff in the room.
- Native Microsoft Teams Room functionality
- BYOD capability across multiple platforms
- Exceptional audio and visual quality for in-room and remote participants
- Aesthetics that match the standard of this premium space
- Consistency with adjacent boardroom technology standards
- Simple, intuitive daily operation
Design Philosophy
This project is a clear example of how we approach premium boardroom integration: technology should enhance the space, not dominate it. Every decision was guided by three principles.
Form Meets Function
Equipment placement was optimised for both performance and visual impact. Nothing placed where it didn't earn its spot.
Future-Proofing
The solution architecture supports evolving collaboration requirements without requiring major infrastructure changes down the line.
User-Centric Design
Complexity hidden, simplicity presented. If you have to explain how to start a meeting, the room isn't designed well enough.
Technical Solution
Audio Excellence
Audio quality can make or break a unified communications experience. The implementation was designed to be heard clearly without being seen.
Microphones
Two Sennheiser round medium ceiling microphones, positioned for comprehensive voice pickup around the boardroom table at approximately 3m AFF — balancing acoustic performance with visual discretion
DSP
Extron DSP for independent audio processing — clean signal routing, superior quality, and simplified troubleshooting
Speakers
JBL Soundbar mounted directly beneath the display for clear front-of-room reinforcement in both conferencing and presentation modes
Unified Communications Platform
The Poly Microsoft Teams Room solution, procured through the school's HP channel, provides one-touch meeting join, guest access for external participants, and native Microsoft 365 integration — consistent with the adjacent boardroom installations already in place.
A Poly touch panel on the table handles both MTR operations and room settings. One panel. No switching between interfaces.
BYOD Integration
Not every meeting runs on Teams. The integrated BYOD solution supports Zoom, Google Meet, and other platforms — hardware mounted discreetly beneath the boardroom table so the clean lines of the space are maintained. All components verified and signed off by Extron for compatibility.
Equipment Accommodation
Keeping the room visually clean while ensuring full serviceability required a deliberate dual approach:
Primary Electronics
Housed in the existing downstairs network rack — out of sight, properly managed, easy to access for support.
Display-Adjacent Equipment
Mounted on a slide-out tray behind the 98" display, allowing maintenance access without affecting the front-of-room appearance.
Collaboration and Coordination
Projects like this don't succeed without tight coordination. The school's electrical team handled all power and data cabling — their knowledge of the building infrastructure was invaluable. The Big Picture Group coordinated termination and rack requirements.
Early communication about table design changes was critical. The integrated BYOD mounting solution required precise coordination to get right — and we got ahead of it early.
Control and Commissioning
Full control programming was developed to support one-touch Teams meeting initiation, automatic BYOD switching, integrated room audio control, and seamless display and soundbar operation. The result is a system that both technical and non-technical users can operate with confidence — and that scales across campus without retraining.
Project Outcomes
The Mooloomburram Boardroom now delivers:
- Professional-grade video conferencing with exceptional audio clarity
- Flexible presentation capability supporting any device or platform
- Aesthetic integration that honours the premium nature of the space
- Reliable daily operation requiring minimal technical expertise
- Future-proof architecture ready for emerging collaboration tools
The Big Picture Group View
Technical excellence and aesthetic quality are not opposites. When you plan equipment placement properly, design the right accommodation strategy, and take the time to coordinate with every trade on site — you get a room that performs and looks the part.
Standardisation compounds value over time. Consistent technology choices across spaces reduce training load, support complexity, and long-term cost. This project builds on the pattern already in place at St. Margaret's — and makes the next project easier.
The goal is always a system the room's users don't have to think about. This one delivers that.
Key Takeaways
Aesthetics and performance aren't a trade-off
Careful equipment placement means you don't have to choose. The right design gets you both.
Standardisation compounds value
Consistent technology choices across spaces reduce complexity and cost over time. Every aligned room makes the next one easier to support.
Audio deserves equal attention to video
In unified communications, poor audio kills the experience. It needs the same design rigour as the display and camera setup.
Collaboration with trades is non-negotiable
Seamless delivery depends on early, tight coordination with electrical and IT teams. This isn't something to sort out on the day.
Ready to transform your boardroom or meeting spaces?
The Big Picture Group designs and delivers AV solutions for schools across Queensland. If you're planning an upgrade, new build, or campus standardisation project — let's talk.
Talk to Our Team →
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